A training evaluation form is a post-session feedback document used to assess the effectiveness of a training program. It records participant input on content relevance, learning outcomes, trainer performance, delivery methods, and overall experience. Organizations use this form to evaluate how the session performed against its objectives, how it was received, and what needs improvement. This form is made for HR teams, training coordinators, instructional designers, or internal departments running team-based or company-wide programs. It can be used for multiple training types such as onboarding, technical instruction, soft skills development, compliance briefings, and professional growth sessions.
This template includes predefined rating scales, question prompts, and categorized sections to keep feedback collection consistent in different settings. It works in both internal and external learning environments and can be adjusted to individual departments or organization-wide rollouts.
Training Evaluation Form
How to Use This Form
This form is meant to be completed immediately after a training session while the experience is still recent. It combines scaled ratings with open-ended questions, giving trainers a complete view of how participants perceived the session and what learning occurred. The rating sections are grouped by topic—content, delivery, facilitation, logistics—so that each area can be reviewed independently. Scores can be averaged for analysis or used alongside comments for a qualitative review. Here’s a section-by-section breakdown.
Personal Information
Participants enter their name, department or role, and training details (title, date, trainer). This identifies who attended and can be used for follow-up. If anonymity is preferred, you can clarify whether this section is optional.
Learning Objectives
This section includes three customizable objectives. Replace “Learning objective 01” and so on with the actual goals communicated at the start of the session. Participants select whether each objective was “Not at all,” “Partially met,” “Met,” “Exceeded,” or “Fully met.”
Note:
The following sections use a five-point Likert scale to rate different aspects of the training experience. Participants should read the scale legend provided on the form before marking their responses. Each item reflects a statement about the session; participants select the number that best matches their level of agreement.
Course Content Relevance
Participants rate how closely the content aligned with the training’s stated goals, how practical the information was, and how examples contributed to understanding the material. These responses help evaluate if the session stayed focused and useful.
Perceived Learning and Value
This section focuses on what participants feel they learned, how confident they are in using that knowledge, and if the session responded to real challenges faced in their work or studies. Review this area to understand how relevant and applicable the session content was from the participant’s point of view.
Facilitator Effectiveness
This section focuses on how the trainer presented the content—clarity of explanation, pacing, and responsiveness to participant input. Strong performance in these areas often connects closely with overall satisfaction.
Participation and Engagement
Participants rate how involved they felt during the session. This includes time given for questions, level of interaction, and how actively they took part in group work or discussions. Lower scores here may suggest limited interaction or a passive format.
Delivery Method and Materials
This section addresses how the training was delivered and how well the materials supported learning. Participants rate the usefulness of handouts, visuals, or activities and how well the delivery style matched the content.
Environment and Logistics
Participants rate how organized the session felt, how suitable the space or platform was, and how well the timing and schedule worked. This section also reflects any setup or coordination issues that may have affected the experience.
Overall Satisfaction
This section summarizes the participant’s overall impression. It includes questions about whether the session met expectations, if they would recommend it to others, and if they are open to attending similar sessions in the future.
Suggestions & Comments
This section collects written responses about what stood out, what could be improved, and how participants plan to apply what they learned. It also asks about any challenges faced during the session and invites recommendations for future sessions.
FAQs
Yes. The questions are designed to apply across different formats including classroom, webinar, hybrid, or self-paced modules. Sections like “Environment and Logistics” can reflect physical setup or technical stability, while “Engagement” covers both in-room interaction and digital participation tools such as chat or polls. If needed, clarify in the instructions how participants should interpret questions in a virtual context.
Begin by compiling all rating responses into a spreadsheet or form analysis tool. Calculate average scores for each question and for each section to identify strengths and gaps. For open-ended responses, group answers by theme—such as content quality, pacing, or facilitator style—to recognize patterns or frequently mentioned issues. Comparing trends across multiple sessions helps inform training improvements and identify recurring concerns.
Yes. You can update the learning objectives, add rating questions, or adjust written prompts to match the focus of the session. For example, leadership training might include questions about communication or delegation, while product training could include items on clarity of demonstrations, usefulness of reference materials, or confidence in using the product after the session. Keep the main section order the same if you plan to review results from multiple sessions in a consistent way.
About This Template
This training evaluation form is created in both Microsoft Word and Google Docs formats. The Word version includes checkable boxes for easier use in print or digital settings. The form is fully customizable—you can add new sections, revise the evaluation scale, or adjust the content and questions based on the type of training being delivered.