An open house sign-in sheet is a simple but important document used during property showings to collect visitor information. It’s used by real estate agents to track attendance, identify serious buyers or sellers, and follow up with potential leads after the event. By asking each guest to provide their contact details and basic intent—such as whether they are looking to buy, sell, or just browsing—agents can quickly sort who might need follow-up and who is already working with another representative.
This page includes two open house sign-in sheet templates designed for different levels of detail. One version focuses on name, contact information, and agent status—suitable for high-traffic events or short interactions. The other includes added fields that ask about current real estate needs and buying or selling plans, with more context for lead qualification. Both are designed for in-person events and can be printed or used digitally depending on how the open house is conducted.
Open House Sign in Sheet
Simple Real Estate Open House Sign-in Sheet
How to Use These Open House Sign-In Sheets
Using a sign-in sheet is more than just collecting names—it’s part of how you manage the flow of an open house and organize follow-up afterward. A smooth process makes sure that contact details are captured early, visitors aren’t interrupted mid-tour, and no lead is lost in the shuffle. The steps below explain how to prepare, introduce, and review these sheets.
Introduce the sheet casually as guests arrive
As visitors walk in, greet them and direct their attention to the sign-in sheet without making it feel formal or mandatory. A brief line like, “Feel free to sign in so I can follow up if needed,” keeps the tone open and non-intrusive. Most guests will complete the form if it’s quick and easy. Avoid hovering or prompting them to fill every field—let the sheet do the work unless clarification is needed.
Guide visitors based on the version in use
If you’re using the basic sheet, guests only need to fill in their name, phone number, email, and check whether they are working with another agent. For the detailed version, they’ll also indicate if they’re looking to buy or sell and describe their current real estate needs in a short note. You don’t need to explain each field—just let guests know they can skip anything they’re not comfortable answering. Avoid making the form feel like a questionnaire.
Prepare enough copies and devices in advance
Before the event, print enough copies of the sheet based on your expected turnout. One printed sheet holds either 4 detailed entries or up to 20 basic ones, depending on the version. Bring extra pens and a firm surface like a clipboard or folder. For digital use, open the fillable PDF on a tablet and test all fields in advance. Make sure the device is fully charged, set to stay awake during use, and free from pop-ups or lock screens that could interrupt sign-ins.
Review entries after the event and organize leads
Once the open house ends, go through each sign-in entry. Identify guests who are not working with an agent and those who expressed interest in buying or selling—these are your primary follow-up targets. Use a simple system to sort contacts (e.g., hot, warm, cold) based on how ready they seem. If notes or comments were included, use that information to personalize your outreach. Store the sheets securely and avoid leaving them in public view, especially if contact details are visible.
Include a privacy note if needed
Depending on local guidelines or brokerage policy, it may be appropriate to add a brief privacy disclaimer at the bottom of the sheet. A simple line such as, “Your information will be used only for follow-up related to this property and will not be shared,” helps reassure visitors who may hesitate to provide contact details. This is especially useful in markets where data privacy concerns are common or where digital forms are used.
Considerations
If you’re hosting multiple open houses on the same day or over a weekend, write the property address and time at the top of each sheet before printing. This helps avoid confusion when reviewing entries later. You can also assign a different sheet to each property if rotating between locations.
Keep the sign-in area clean and accessible—avoid clutter or distractions nearby. If refreshments or brochures are on the same table, leave enough space so the sheet remains visible and easy to complete.
To create a consistent process, consider using the same version of the sign-in sheet for every open house you manage. Over time, this builds a routine for your guests and your follow-up workflow.
FAQs
Yes. Both templates are fully editable in Word and Google Docs. You can change the questions, add rows, or update the layout to match your branding or information needs.
Signing in is voluntary. Politely explain that it helps with follow-up and property records, but don’t press. Most guests are willing if the sheet is short and the request is casual.
The simple version fits up to 20 entries per sheet. The detailed version includes space for 4 full responses, but you can duplicate the layout to extend it if needed.
Yes. The fillable PDF version is suitable for tablets and other devices during the event. Make sure it’s tested in advance and remains open throughout the showing.
Yes, but only for relevant follow-up related to the open house. Do not add visitors to mailing lists or unrelated promotions unless they’ve consented.