A community service form is a document used to track unpaid service work completed as part of a requirement—most commonly for school graduation, scholarships, extracurricular programs, or court-ordered sentencing. It records hours worked, tasks completed, and supervisor verification. Depending on the context, it may also include personal background, legal information, or reflections on the experience. We’ve designed two distinct templates: one for students and one for individuals completing community service under court direction.
Community Service Form for Students
A community service form for students is used to document hours completed through school-related volunteer programs, scholarships, or extracurricular requirements. This template captures key details including student information, service tasks, supervisor verification, and a reflection on the experience. Below is a section-by-section breakdown of the form:
Personal Information
Start by entering your full name, student ID, phone number, email address, and the name of your school or college. Fill in your expected graduation year. Then specify your general availability by noting how many days per week and how many hours per day you can commit to service—this will help the organization plan your tasks accordingly. If you have any medical conditions or special needs that the organization should be aware of, mention them in the space provided so accommodations can be considered in advance.
Parent or Guardian Consent (If Minor)
If you are under 18, ask your parent or guardian to complete this section. They should write their full name, provide a current contact number, and sign with the date. This confirms that they are aware of your participation in the community service program and approve of your involvement. Without this signed section, the form may not be accepted by your school or organization.
Organization Information
Enter the name, email address, and physical address of the organization where you will be completing your service. You should also specify the type of organization—such as nonprofit, school, healthcare, or community program. After your service is complete, a representative from the organization can use the checkbox in this section to confirm that you fulfilled all assigned duties satisfactorily. This confirmation may be required by your school or program to validate your hours.
Community Service Log
Use this table to record each day of service. For every entry, write the date, briefly describe the task you completed, and note your start and end times. Then calculate and enter the total time spent on that task. Keep this log updated daily during your service period. At the end of the table, enter the official start and end dates of your overall service and add up the total number of hours completed. Make sure your daily entries match the final totals to avoid discrepancies when the form is reviewed.
Service Details and Reflection
In this section, summarize the type of work you performed. Use the first field to list the services you offered—this could include tutoring, event setup, administrative tasks, or other activities. Next, describe any skills you used or learned during your service. Write the location where the service was performed. Then, in a few sentences, reflect on your experience—mention what you learned or how you contributed. Finally, respond to the question about recommending this service to others. Select yes or no, and briefly explain your answer based on your experience.
Supervisor Verification
This section is completed by the supervisor who oversaw your service. They should enter their name, phone number, and email address, followed by the total number of hours they directly supervised. A short summary of the tasks completed should be included. Once the details have been reviewed, the supervisor signs and dates this section to confirm the accuracy of the recorded hours. Schools and programs typically require this verification for the form to be accepted.
Community Service Form for Court
A community service form for court is used to document service hours assigned as part of a legal sentence, probation agreement, or diversion program. This template is intended for individuals who are required to complete unpaid service through a designated agency under court supervision. It records legal references, service placement details, daily logs, and final approval from a court officer. Below is a section-by-section breakdown of how to use this form:
Personal Information
Begin by entering your full name and case number at the top of the form. Then fill in the details of your assigned placement agency, including its name, address, and contact number. You should also write the specific location where you will be performing the service, which may differ from the agency’s main office. Enter the total number of hours assigned to you and the deadline by which they must be completed. If you have any medical conditions or special needs that might affect your service, describe them in the space provided so the agency is aware in advance.
Judiciary Information
In this section, enter the offense for which community service was assigned. Record the name of the presiding judge, the judicial district or court where your case was processed, and the name of your probation officer. These details link the form to your legal record and help the court confirm that service hours are tied to the correct case file. Double-check this information for accuracy before submitting the form.
Community Service Log
Use this log to record each service session. For every entry, fill in the date, time in, time out, and the total hours worked that day. Include a short description of the task completed during that session. Each entry should be signed—typically by a supervisor or authorized staff member at the service location. Keep this log updated throughout your assigned period. At the end of the table, total the number of hours completed. Accuracy is important, as this log serves as your official service record.
For Court Use Only
This final section is completed by a designated court officer after you submit the form. It includes fields for the officer’s name, title, decision, signature, and date. The officer will review the completed log and determine whether the service hours meet the court’s requirements. They will then check either “Approved” or “Rejected” based on the review. Do not write anything in this section unless you are instructed to do so by the court.
Note
Both templates are available in Microsoft Word and Google Docs. You can type directly into the file or print it for handwritten use. Signature fields can be filled using either method depending on the requirement. Before submission, confirm that all sections have been completed and signed by the correct person—whether a supervisor, guardian, or court officer. Each form is designed for use with a single organization only; if hours are split between placements, use one form per location. Review your entries carefully to avoid mismatched totals or missing approvals.